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Birmingham and Solihull Mental health NHS Foundation Trust
Better Together

Procurement and payment procedures

As an NHS foundation trust we are regularly monitored and audited in relation to financial compliance. The statement below reinforces the Trust's procurement and payment procedures which all suppliers of goods and services into the Trust need to adhere to:


  • Suppliers should only accept official purchase orders from our procurement department. Official orders must be received by the supplier prior to goods or services being delivered to the Trust. You should not accept verbal orders from Trust employees.

  • All BSMHFT purchase orders are issued under NHS terms and conditions, displayed clearly at the foot of the order or via a separate signed contractual agreement.  


  • Invoices will not be paid unless an approved and current purchase order number is quoted on your invoices.


  • Invoices must be clearly marked with a purchase order number. NHS terms and conditions issued with all POs clearly state suppliers' responsibilities in this area.


  • Always quote the correct and current purchase order numbers.  Not quoting a purchase order number or quoting historic order numbers which have been completed will mean your invoice will be returned to you unpaid.